This privacy notice explains how our organisation, Mimoza Fleur Recruitment Ltd, collects and processes your personal information (data) through your use of our website www.mimozafleur.com
Mimoza Fleur Recruitment Ltd is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Contact Details
Full name of legal entity: Mimoza Fleur Recruitment Ltd
Email address: somaya@mimozafleur.com
Postal address: Kemp House, 152-160 City Road, London, EC1V 2NX
What information do we collect about you and for what purpose and ground do we process it?
Personally identifiable information (PII) means any information about you which someone can use to identify you. The information categories that we collect are:
- Communication data – This includes any communication that you send to us. This can be through the contact form on our website, e-mail, text, social media messaging, social media posting or any other communication that you voluntarily send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims (should these occur). Our lawful ground for this processing is our legitimate interests, which are replying to communications sent to us, to keep our records up-to-date and to establish, pursue or defend legal claims.
- Client and Candidate data – This includes data relating to any purchases or utilisation of any candidate representation services from us, which can include your name, title, your employment history (as detailed in your CV), your social media accounts and/or internet presence, billing address, e-mail address, phone number, contact details, purchase details and your payment details. We process this data to supply the goods and/or services you have purchased and/or are utilising and to keep records of such transactions and services we supply. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract and/or candidate representation.
- Marketing Data that includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. Our lawful ground for this processing is our legitimate interests which in this case are to study how clients and candidates use our products/services, to develop them, to grow our business and to decide our marketing strategy.
- We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including LinkedIn adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).
Sensitive Data
We need to collect the following sensitive data about you in order to measure diversity and inclusion benchmarks and to that our work is helping to improve diversity and inclusion within the legal profession. The collection of sensitive data allows us to measure key levers such as recruitment, retention and promotion amongst BAME and other minority groups. Collecting sensitive data allows us to improve the availability of ethnicity and other minority focused data, the lack of which can significantly hinder efforts to improve diversity and inclusivity in the legal profession.
We require your explicit consent for processing sensitive data, so when you submit your details, we will send you a further communication asking for you to confirm your consent to this processing.
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver services to you). If you don’t provide us with the requested data, we may have to cancel a service you have ordered but if we do, we will notify you at the time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at info@mimozafleur.com In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
How do we collect your personal information?
We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details about this click here.
MARKETING & OTHER COMMUNICATIONS
Our lawful ground of processing your personal data to send you marketing or other communications is either your consent or our legitimate interests (namely to grow our business).
You can ask us or third parties to stop sending you messages at any time by emailing us at info@mimozafleur.com at any time.
If you opt out of receiving communications this opt-out does not apply to personal data provided as a result of other services or representation agreements between us.
Who else has access to my personal information?
We may have to share your personal data with the parties set out below:
- Third parties with whom we are liaising with in order to place you in employment.
- Service providers who provide IT and system administration services.
- Professional advisers including lawyers, referees and insurers.
- Government bodies that require us to report processing activities.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
International transfers
We are subject to the provisions of the General Data Protection Regulations (GDPR) that protect your personal data. Where we transfer your data to third parties outside of the EEA, we will ensure that certain safeguards are in place to ensure a similar degree of security for your personal data. As such:
- We may transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or
- If we use US-based providers that are part of the EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place; or
- Where we use certain service providers who are established outside of the EEA, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this at any time.
How do we keep your personal information safe?
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
How long do we keep your personal information?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
What are your legal rights over your personal data?
Under data protection laws you have rights in relation to your personal data as set out below:
| Right of access | Individuals have the right to request a copy of the information that an organisation holds on them. |
| Right to be informed | Organisations must tell individuals what data of theirs is being collected, how it’s being used, how long it will be kept and whether it will be shared with any third parties. |
| Right of rectification | Individuals have the right to correct data that is inaccurate or incomplete. |
| Right to be forgotten | In certain circumstances, individuals can ask organisations to erase any personal data that’s stored on them. |
| Right of portability | Individuals can request that an organisation transfer any data that it holds on them to another company. |
| Right to object | Individuals have the right to challenge certain types of processing, such as direct marketing. |
| Right to restrict processing | Individuals can request that an organisation limits the way that it uses personal data. |
| Rights related to automated decision-making including profiling | Individuals can ask organisations to provide a copy of its automated processing activities if they believe data is being unlawfully. |
You can see more about these rights at:
If you wish to exercise any of the rights set out above, please e-mail us at somaya@mimozafleur.com
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer that a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Third-Party Links
This website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
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